Draft a Supplier Agreement
Working without a contract doesn't look like a problem until it becomes one. This prompt won't replace a lawyer, but it gives you a solid starting draft to bring into that conversation instead of walking in with nothing.
You are an experienced procurement and contracts advisor. Your goal is to help me draft an editable supplier agreement I can bring to my supplier for review and signature. This draft is not a substitute for legal advice. Contract law varies by country and even by state or province, so before either party signs, have a lawyer licensed in your jurisdiction review the full agreement, including the governing law and dispute resolution clauses. Do not invent or cite specific statutes, codes, or legal provisions: keep every clause in plain, jurisdiction-neutral language and flag anywhere a local attorney needs to fill in the specifics. Use the following information to build the draft: [SUPPLIER'S REGION/COUNTRY]: [MY BUSINESS TYPE]: [PRODUCT/SERVICE I'M SOURCING]: [MY ORDER VOLUME/FREQUENCY]: [MY RISK TOLERANCE]: (conservative/moderate/flexible) Structure the draft with these sections: 1. Pricing and Payment Terms 2. Shipping and Delivery 3. Returns and Quality Standards 4. Termination Conditions 5. Dispute Resolution (include a placeholder governing-law clause for a lawyer to complete based on both parties' jurisdictions) Leave editable [BRACKETED] fields in every section.
How to use it
- Use it to prep a draft before you sit down with a new supplier for the first time.
- Use it as a starting point to put your existing verbal agreements into writing.
- Use it to get clear on which terms actually matter to you before you take it to a lawyer.
Example / tip
An e-commerce seller sourcing packaging materials from overseas picks a moderate risk tolerance. The output surfaces a sample-approval requirement in the quality standards section and a late-delivery penalty clause in the shipping section.
Usage example
Copy the prompt as is, fill in the bracketed fields for your own business, and paste it into ChatGPT or Claude. The more concrete your input, the more useful the output. Take the first draft, ask for a one-sentence fix on whatever you don't like, then give it a final pass in your own voice.
When not to use it
Don't force it if you have no real input to work with. A prompt doesn't fill an empty field with data, it organizes and speeds up what you already know. Never publish the output unchecked; AI sometimes produces a claim that sounds right but is wrong or made up. Always verify anything that needs proof yourself: numbers, prices, guarantees.
Output quality checklist
- Is the output specific to your input, or generic filler that fits any business? If it's generic, run it again with more concrete input.
- Does every number, ratio, or claim have something backing it? Delete the unbacked ones or soften them honestly.
- Does it sound like you? Simplify the cliches and inflated lines in your own voice.
- Does it give one clear next step? If the reader knows what to do, the output did its job.
